Information for prospective grant applicants on application procedures and policies.
The Foundation requires that a statement signed and dated by a fiscal agent and indicating acceptance of full responsibility for expenditure of grant funds accompany each proposal submitted to the Foundation. Instructions and a form for this purpose are available within the Spencer Foundation online application.
Change of Address
The Foundation asks to be notified promptly of any change(s) of address(es) affecting a grant's principal investigator(s). Please contact by letter, phone, fax, or email the appropriate program assistant.
Change of PI
If a change of principal investigator(s) occurs while a grant is active, the Foundation requires written notification of the party or parties accepting responsibility for the grant.
It is the Spencer Foundation's policy not to pay indirect costs on any proposal requesting an award of $75,000 or less. For research grant proposals requesting over $75,000, the Foundation will pay indirect costs equaling up to 15% of the direct costs of the proposed project. If the proposal includes a subcontract, the subcontract budget itself may include the 15% indirect cost charges, but the subcontract total may not be included in the main budget when calculating the overall indirect cost charges for the project. The Foundation does not pay government-approved overhead rates on research grants. The following expenses are examples of charges the Foundation considers institutional infrastructure costs and will not allow as direct costs in a research budget: office rent, grants and contracts office expenses, institutional and departmental administrative expenses, institutional and departmental information technology expenses, and accounting and legal services.
For all other grant proposals requesting an award greater than $75,000 (non-research projects, for example fellowship and training grants), it is the Foundation's policy not to pay indirect costs. In these grant proposals, necessary administrative costs related to the request can be built into the direct costs of the proposal, but the Foundation will generally not accept institutional infrastructure costs to be included within the budget.
The Foundation reviews each budget individually for the appropriateness of the direct costs being requested.